Interview with HR

Following Up on the Interview Process

Following up after an interview can be a strategic way to reinforce your interest and professionalism, especially if you haven’t heard back within a reasonable timeframe. In Germany, where respect for processes and professional courtesy are highly valued, a polite, well-timed follow-up can show that you’re organized and considerate of the hiring process. Here are tips on when and how to follow up appropriately.


1. Timing Your Follow-Up

  • Wait 7–10 Business Days: Allow sufficient time for the hiring process to progress before reaching out.
  • Consider Company Size and Industry: Larger companies may take longer; follow up accordingly.
  • Follow Up Promptly After Agreed Time: If given a specific timeline, follow up the next day after the expected response date.

2. Keep Your Tone Polite and Professional

  • Express Understanding for Delays: Acknowledge the time-intensive nature of hiring decisions.
  • Reaffirm Interest Without Pressure: Show enthusiasm without appearing impatient.
  • Be Brief and Respectful: Keep your follow-up concise and to the point.

3. Structure Your Follow-Up Message

  • Polite Greeting and Reference: Address the recruiter by name and mention the interview details.
  • Reiterate Interest in the Position: Briefly reaffirm your enthusiasm for the role.
  • Offer to Provide Additional Information: Show proactiveness by offering further details.
  • Polite Inquiry on Timeline: Ask for any available updates on the hiring process.

4. Choosing the Right Medium for Follow-Up

  • Email Is Preferred: The most professional and widely accepted method in Germany.
  • Avoid Multiple Channels: Stick to one medium, usually email, unless otherwise advised.
  • Phone Follow-Up (If Appropriate): A polite phone call can be used if email follow-ups go unanswered.

5. Respecting Cultural Norms in Your Follow-Up

  • Be Respectful of Their Time: Keep your message short and professional.
  • Avoid Over-Familiarity: Maintain a formal tone throughout.
  • Express Patience and Professionalism: Demonstrate respect for the structured decision-making process.

6. Example Follow-Up Message

Email Subject Line:

Follow-Up on [Job Title] Interview

Email Body:

Dear [Herr/Frau Last Name],

I hope this message finds you well. I wanted to follow up regarding the [Job Title] position we discussed on [Interview Date]. I remain very enthusiastic about the opportunity to join [Company Name] and contribute to [specific project or goal mentioned in the interview].

I understand that these decisions take time, and I appreciate the effort your team is putting into the hiring process. Please let me know if there is any further information I can provide to assist in the decision-making process. Additionally, if you have any updates on the timeline or next steps, I would be grateful to hear them.

Thank you once again for the opportunity, and I look forward to staying in touch.

Mit freundlichen GrĂĽĂźen,
[Your Full Name]
[Your Contact Information]


7. Tips for Common Follow-Up Scenarios

  • If You Receive No Response: Avoid multiple follow-ups; respect silence if no response is received.
  • If You Receive a Polite Decline: Respond professionally and ask to be considered for future opportunities.
  • If Asked to Wait for an Update: Express gratitude for the update and confirm your continued interest.

Key Takeaway

Following up professionally after an interview shows that you are respectful, attentive, and genuinely interested in the role. By timing your follow-up appropriately, using a clear and polite tone, and respecting cultural norms, you demonstrate the professionalism and patience valued in German business culture.

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